• What is a Framework agreement?

    A framework is an OJEU compliant agreement between one or more Contracting Authorities, listing several suitably qualified suppliers to provide Goods, Works or Services to all Public Sector organisations.

    There are four types of framework agreement as stated in Regulation 33:

    • Single supplier framework agreement. The contracting authority enters into contracts with the supplier in accordance with the terms of the framework, but can also ask the supplier to supplement its tender to reflect more refined requirements.
    • Multi-supplier arrangements which set out all the terms under which contracts may be called off without further agreement. It must be clear from the procurement documents which supplier will perform the contract. Typically this will be the supplier who achieved the highest score following evaluation to get onto the framework agreement or, if not available, and the documents permit it, the next highest-scorer.
    • Multi-supplier arrangements which do not set out all the terms of the arrangement and under which contracts will be awarded following mini competitions, the procedure for which must comply with regulation 33(11).
    • Multi-supplier arrangements which allow both for contracts to be called off without opening competition, and for mini competitions. The decision as to which approach to use must be made on objective criteria set out in the initial procurement documents.

    We generally operate Multi-supplier arrangements which allow both for contracts to be called off  either through direct selection or mini-competition.

  • Who is responsible for the call off contract?

    Under Regulation 37  Contracting Authorities accessing these agreements are responsible for compliance with the PCR 2015 in respect of any parts of the procedure they conduct themselves, such as:

    • Awarding a contract
    • Conducting a mini competition.
    • Determining which of the framework providers it should place an order or enter into a contract with.

    It is therefore important that each client is aware of their responsibility, the limit of ProcurePublic Ltd’s liability and the mechanism for how the award will work. ProcurePublic Ltd has set these out in 5 simple steps.

  • How can I find out how long an existing Framework has to run?

    Each individual framework has its own validity, if you click on the specific Framework it will provide the expiry date.

  • Electronic Signatures

    What is an electronic signature?

    An “electronic signature” can include a party typing their name into a document, such
    as using an online “e-signing portal” to insert a signature into a document.

    It is now considered lawful to execute forms of contract using electronic signatures.

  • Are we eligible to use to your Frameworks

    If you are a Contracting Authority then yes, you are a permissible user. Our contract notices include a link to the Office of National Statistics to cover all current, and future contracting authorities.

    To check if you are eligible please refer to our downloads section within About us.

  • Call off Process

    Our aim is to keep the call off process as simple as possible. All frameworks are available to call-off through direct selection or mini competition.

    Direct Selection – Regulation 33(8)(a) Mini CompetitionInc Regulation 84(1) report
    Step 1 – Confidentiality formComplete the confidentiality form to be sent the password for steps 2, 3 Interested contact form
    Step 2 – SpecificationSpecification (Password Protected)
    Step 3 – Cost ModelCost Model (Password Protected)
    Step 4 – Joining agreementJoining agreement
    Step 5 – Contract & T&C’sCall off contract Standard T&C’s (Password Protected)
  • Direct selection

    An Authorised User may award a Call Off Contract directly to a Framework Contractor, without any further competition between the Framework Contractors, (“Direct Selection”) in any of the following circumstances:

    • The Authorised User may award a Call Off Contract by Direct Selection to the number 1 ranked Framework Contractor on the Framework Lot in question. Should the number 1 ranked Framework Contractor not wish to accept the award of the Call Off Contract, the Authorised User may award the Call Off Contract by Direct Selection to the number 2 ranked Framework Contractor on the Framework Lot in question, and so on;
    • An Authorised User may award a Call Off Contract by Direct Selection to a Framework Contractor where the Framework Contractor has already carried out works or services at risk for the Trust or the Authorised User in relation to the site to which the Call Off Contract relates;
    • The Authorised User may award a Call Off Contract by Direct Selection to a Framework Contractor where the Call Off Contract has substantial similarities to a previous project in which the Framework Contractor was involved (whether such project was the subject of a Call Off Contract awarded under this Framework Agreement or not);
    • An Authorised User may award a Call Off Contract by Direct Selection to a Framework Contractor where for reasons of urgency it is not reasonably practicable to award the Call Off Contract by way of a Mini-Competition;
    • An Authorised User may award a Call Off Contract by Direct Selection to a Framework Contractor where  the Authorised User has determined through application of the Capability Criteria that only one Framework Contractor on the Framework Lot in question is capable of carrying out the Call Off Contract.
  • Mini competition process

    If an Authorised User wishes to award a Call Off Contract by way of a Mini-Competition, the Authorised User shall identify the Framework Contractors appointed who are capable of carrying out the particular Call Off Contract, and with the assistance of ProcurePublic Ltd shall invite those Framework Contractors to take part in a Mini-Competition.

    The Contractor acknowledges that the Authorised User may apply the Capability Criteria to determine which Framework Contractors are capable of carrying out the Call Off Contract for the purposes of clause 5.3 in the framework terms, and are therefore to be invited to participate in the Mini-Competition.

    The invitation to take part in a Mini-Competition shall be issued in writing and will;

    • explain whether the Mini-Competition is to comprise of written tender / selection proposals by the Framework Contractors, site visits, interviews or presentations or a combination of any of these things;
    • where the Mini-Competition is to involve the submission of written tender proposals by the Framework Contractors, specify a fixed time limit for submission of such proposals, such time limit being of sufficient duration to allow proposals to be submitted, taking into account factors such as the complexity of the Works and Services in question, the nature of the Authorised User’s requirements and the time needed to compile and submit proposals;
    • set out the evaluation criteria on which tenders submitted pursuant to the Mini-Competition will be assessed, which shall be based on the Mini-Competition Evaluation Criteria set out in Schedule 4 with such amendments as the Authorised User may stipulate to reflect the requirements of the Call Off Contract in question;
    • contain a copy of the form of Call Off Contract that will be entered into with the successful Framework Contractor.
    • When invited by an Authorised User to participate in a Mini-Competition, the Contractor shall provide written confirmation to the party carrying out the tender as to whether or not it wishes to participate.
    • The Contractor shall be responsible for any costs it incurs in participating in a Mini-Competition and acknowledges and agrees that neither ProcurePublic Ltd, nor any Authorised User shall have any liability for such costs under any circumstances.
    • The Mini-Competition will be assessed on the basis of the evaluation criteria set out in the invitation and all Framework Contractors invited to take part in the Mini-Competition will be informed of the outcome of that evaluation.
  • Call off contracts and liability

    If the Contractor is selected to carry out a Call Off Contract (whether following a Mini-Competition or by Direct Selection), the Authorised User may issue a Call Off Contract to the Contractor for execution.

    The Contractor shall execute and return the Call Off Contract to  the Authorised User within ten (10) Working Days of receipt of the same or such longer period that the Authorised User may specify.

    Should the Contractor fail to comply with its obligation in clause above, the Contractor shall be deemed to have declined the offer to enter into the Call Off Contract the Authorised User may recommence the selection process under this clause 5.

    Once appointed to carry out Works and Services under a Call Off Contract, the Contractor shall carry out those Works and Services in accordance with the terms of the Call Off Contract.

    Under Regulation 37  Contracting Authorities accessing these agreements are responsible for compliance with the PCR 2015 in respect of any parts of the procedure they conduct themselves, such as:

    • Awarding a contract
    • Conducting a mini competition.
    • Determining which of the framework providers it should place an order or enter into a contract with.

    It is therefore important that each client is aware of their responsibility, the limit of ProcurePublic Ltd’s liability and the mechanism for how the award will work. ProcurePublic Ltd has set these out in 5 simple steps.

  • Publication of Call-off Award Notices

    Clients are required to publish their own Contract Award Notice and any further statute requirements I.e Contracts Finder to satisfy the regulations.

  • How do I get started?

    Simply click on the required Framework on our website, and all the relevant documentation can be accessed within the framework page. With our new “Adobe-Esign” package, accessing our frameworks is far less time consuming

  • OJEU Thresholds

    The Public Contracts Regulations 2015 sets out a specific threshold for OJEU tendering. These values are

  • What is a Mini competition?

    A mini competition is a process you need to carry out to place a call-off contract under a framework agreement where the best value supplier has not been specified. It allows you to further refine your requirement whilst retaining the benefits offered under the collaborative agreement.

    EU Directives

    When awarding call-offs, the full procedural steps of the EU Directives do not need to be applied. However, the EU Treaty-based principles, including equal treatment, transparency and nondiscrimination still apply.

    Frameworks do not in themselves create any contractual obligations, whereas a call-off does. In placing a call-off contract with a supplier from a framework, your institution will be making a commitment to purchase the specified goods/services from that supplier.

    How it works

    1. We send out an ‘expression of interest’ to all providers on the framework, giving them the chance to opt in or out. Geographical location, value and/or current workload may mean not all those on the framework can accept a new contract.

    2. Clients can then choose whether they want us to run the procurement process for them or carry it out in-house, with our support.

    3. All our mini competitions are managed through Delta E-Sourcing and run on a price and quality basis.

    4. During a tender period we manage all queries, ensuring a transparent process.

    5. Returned submissions are made available to the client for evaluation and final selection.

    6. Following selection of a provider, our Projects Officer will arrange and attend a kick start meeting.

  • Mini competition process

    Mini-Competition Process

    1. Prepare your Invitation To Tender (ITT)
    2. Issue your ITT
    3. Evaluate responses and select supplier
    4. Award

    1. Preparing your ITT
    Although you cannot change the basic terms or specification set out in a framework agreement (the scope of the agreement cannot substantively change), mini-competitions do allow you to refine the basic terms of the framework prior to making a call-off. For example, areas you can refine include:

    Delivery timescales;
    Invoicing/payment arrangements;
    Associated services, such as installation, maintenance and training;
    Quantity;
    Functional specification.

  • What is a Framework Agreement?

    A framework is an OJEU compliant agreement between one or more Contracting Authorities, listing several suitably qualified suppliers to provide Goods, Works or Services to all Public Sector organisations.

    There are four types of framework agreement as stated in Regulation 33:

    • Single supplier framework agreement. The contracting authority enters into contracts with the supplier in accordance with the terms of the framework, but can also ask the supplier to supplement its tender to reflect more refined requirements.
    • Multi-supplier arrangements which set out all the terms under which contracts may be called off without further agreement. It must be clear from the procurement documents which supplier will perform the contract. Typically this will be the supplier who achieved the highest score following evaluation to get onto the framework agreement or, if not available, and the documents permit it, the next highest-scorer.
    • Multi-supplier arrangements which do not set out all the terms of the arrangement and under which contracts will be awarded following mini competitions, the procedure for which must comply with regulation 33(11).
    • Multi-supplier arrangements which allow both for contracts to be called off without opening competition, and for mini competitions. The decision as to which approach to use must be made on objective criteria set out in the initial procurement documents.

    We generally operate Multi-supplier arrangements which allow both for contracts to be called off without opening competition, and for mini-competitions

  • Call off Process

    Our aim is to keep the call off process as simple as possible. All frameworks are available to call-off through direct selection or mini competition.

    Direct Selection – Regulation 33(8)(a) Mini CompetitionInc Regulation 84(1) report
    Step 1 – Confidentiality formComplete the confidentiality form to be sent the password for steps 2, 3 Interested contact form
    Step 2 – SpecificationSpecification (Password Protected)
    Step 3 – Cost ModelCost Model (Password Protected)
    Step 4 – Joining agreementJoining agreement
    Step 5 – Contract & T&C’sCall off contract Standard T&C’s (Password Protected)
  • How do suppliers join a ProcurePublic Ltd Framework?

    To become a supplier on a new framework you need to respond to a Contract Notice published in the Official Journal of the European Union (OJEU) or Contracts Finder  www.gov.uk/contracts-finder Alternatively please see our Tender Opportunities link with in the website

    Unfortunately suppliers cannot join frameworks that have been awarded

  • Can I promote my company through your website

    We actively encourage our framework suppliers to provide logo’s and testimonials as this enables prospective clients to readily see who our framework partners are. Please note that space is limited, and this will be fairly assessed on a case by case basis.

  • Do you charge an annual supplier fee?

    We do not charge an annual supplier fee.

  • SSIP - Safety Schemes in Procurement

    The revised Construction (Design & Management) Regulations, which came into force in April 2007, introduced the Stage 1 Core Criteria for assessing health and safety competence of contractors and consultants working in
    the construction industry. The introduction of these competence criteria provided an opportunity for existing
    health and safety prequalification schemes to build on and formalise mutual recognition already in operation
    amongst some schemes. ​
    ​​
    SSIP assessments are all judged on core criteria approved by HSE.

  • Measurement of Performance

    Throughout the Framework Term, the performance of the Contractor in relation to any Call Off Contract shall be monitored and assessed by ProcurePublic Ltd reference to the KPIs incorporated in the relevant Call Off Contract.  

    ProcurePublic Ltd, following consultation, may develop, update, supplement and/or amend the KPIs throughout the Framework Term and if it does so, shall provide Contractor with details of any changes or additions to the KPIs. 

    The Contractor will provide ProcurePublic Ltd with such assistance and information on an open book basis as it may reasonably require in order to assess the Contractor’s contribution to the achievement of the KPIs and the Framework Objectives. 

    From time to time during the Framework Term ProcurePublic Ltd may carry out an assessment and make a written report of the Contractor’s performance against each of the relevant KPIs incorporated in a Call Off Contract. Once any such report has been compiled, ProcurePublic Ltd and the Contractor will review the report with a view to:  

    1.  identifying any aspects or elements of the Contractor’s performance that may have been overlooked in the report;
    2. identifying any aspects of the Authorised User’s performance that may have had an adverse effect upon the performance of the Contractor;
    3. ratifying the basis of ProcurePublic Ltd’s assessment and any scoring awarded with respect to particular KPIs; and
    4. identifying any aspects of the Contractor’s, the Authorised User’s performance that could be improved upon. 

    ProcurePublic Ltd shall be entitled to disclose such reports and such Authorised Users as it deems necessary or appropriate. 

Get in touch

Contact us to discuss your requirements on 0207 052 1531.

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