DPS Supporting Facilities Management - ProcurePublic

DPS Supporting Facilities Management

DPS Supporting Facilities Management


Our Dynamic Purchasing System (DPS) is open to all UK Public Sector Bodies and has been procured through a fully compliant process (FTS Reference 2023/S 000-005578). It is designed to enable the quick and efficient procurement of Facilities Management Services.

A DPS is a progressive procurement tool aimed at offering a flexible and accessible method for procuring goods and services. In contrast to conventional procurement strategies, a DPS enables suppliers to join or exit the system at any stage of its lifecycle, thus promoting a competitive and dynamic marketplace that adapts to the evolving requirements of the public sector.

Our DPS welcomes participation from any UK public sector body, providing a streamlined and compliant pathway to procure an extensive array of works and services. It aims to simplify the procurement procedure, minimise timeframes, and grant access to a wide selection of qualified suppliers.

Overview of Suppliers on the DPS:

Our contractors specialise in ensuring the smooth operation and maintenance of public sector buildings and infrastructure. From property maintenance and security to cleaning, waste management, and energy efficiency, these contractors handle various aspects of facility management. By partnering with Facilities Management contractors, you can optimise the performance of your buildings, reduce operational costs, and provide a safe and comfortable environment for employees and visitors.

List of Suppliers:

To view the list of appointed suppliers, please scroll down the page.

Next Steps:

To express your interest in utilising the DPS, click on “Step 1” in the section below. We will provide further details via email.

You will need to sign a Joining Agreement before you can use the DPS which can be found in Step 4, shown below.

Mini Competition Process:

ProcurePublic’s DPS competition is streamlined into a succinct two-stage procedure. Initially, suppliers from pertinent DPS categories are prompted to express their interest via a simple yes/no questionnaire, assessing their understanding and suitability for the opportunity. This step also involves confirming the accuracy of their Selection Questionnaire, submitted at the time of DPS registration. If a single supplier qualifies after filtering by category, region, and value, an automatic award might be granted under specific framework conditions.

Dependent on the level of interest, the tendering stage can be divided into two segments. Suppliers first answer selected sections of the tender for an initial evaluation, determining who progresses to the complete tender submission.


  • Contract Notice

    2023/S 000-005578

  • Start Date

  • Expiry Date


  • Framework Capacity


  • NUTS Code


  • Direct Selection


  • Mini Competition


  • Contract Type

    JCT,Client specific

  • Cost Model


  • Access Fee

    Nil Access Fee, DPS Supplier will collect 2% levy to streamline invoicing

  • Insurance Levels

    Public Liability Insurance no less than £5,000,000 for each event, events unlimited. Employer’s Liability Insurance no less than £10,000,000 for each claim for all customary risks. Professional Indemnity Insurance no less than £2,000,000 for each claim.

  • CPV Codes

    45112700-2 Landscaping work.
    90510000-5 Refuse disposal and treatment.
    90900000-6 Cleaning and sanitation services.
    65000000-3 Public utilities.
    65300000-6 Electricity distribution and related services.
    70330000-3 Property management services of real estate on a fee or contract basis.
    75110000-0 General public services.
    90700000-4 Environmental services.
    90910000-9 Cleaning services.
    50700000-2 Repair and maintenance services of building installations.
    50800000-3 Miscellaneous repair and maintenance services.
    51510000-0 Installation services of general-purpose machinery and equipment.
    51700000-9 Installation services of fire protection equipment.
    51511100-8 Installation services of lifting equipment.
    71314100-3 Electrical services.
    71315000-9 Building services.
    71315100-0 Building-fabric consultancy services.
    71315200-1 Building consultancy services.
    71421000-5 Landscape gardening services.
    75251110-4 Fire-prevention services.
    79710000-4 Security services.
    90500000-2 Refuse and waste related services.
    45300000-0 Building installation work.
    45310000-3 Electrical installation work.
    45312000-7 Alarm system and antenna installation work.
    45312100-8 Fire-alarm system installation work.
    45313000-4 Lift and escalator installation work.
    45317000-2 Other electrical installation work.
    45340000-2 Fencing, railing and safety equipment installation work.
    45343100-4 Fireproofing work.

Call-Off Process

How to use this Framework?

Our simple step process allows for both Direct Selection or Mini-Competition. Further information can be found below. Please note that clients may enter into a contract for any duration that best allows for the performance of the requirement to be achieved.

Direct selection

With the Direct Selection method, you may select the contractor who is ranked number 1, or any other Contractor/Consultant on the following basis:

  • Where you have an existing relationship with the Contractor/Consultant.
  • Where the Call Off has substantial similarities to a previous project the Contractor/Consultant was involved with (under this Framework Agreement or not).
  • For reasons of urgency, where it is not reasonably practical to award the Call-Off Contract by way of a Mini-Competition.
  • Capability Criteria determining that only one framework appointee is capable of carrying out the Call-Off Contract.
  • Where you are able to determine which Contractor/Consultant will provide the most economically advantageous offer.
  • Where a Contractor/Consultant has introduced the site.

Mini competition

Our Mini-Competition process lets you expand beyond the framework’s original specification to meet your specific requirements. The framework partners from the relevant lot are invited to tender (where capable). This process typically takes 2-4 weeks. The capability criteria can be defined by the following:

  • The contractors capability to carry out a project of the size and complexity of the proposed project.
  • The contractors capability to carry out works and services in the locality of the proposed project.
  • The insurances held by the contractor.
  • The contractors financial stability and standing.
  • The contractors health and safety record.
  • The contractors capacity, taking into account the value of Works and Services already awarded to it under the Framework Agreement.
Call-off Forms

Call-off Procedure (E-Sign)

ProcurePublic has simplified the Call-off process to 4 steps allowing you access to our framework within minutes. The 4 steps include E-sign and details (or guidance) can be found below; alternatively, you can choose Mini-Competition.

Direct Selection

This step will allow your organisation to Direct Select an appointee from the Framework. The E-Sign Form contains the joining agreement and contract. The form allows for schedules, amendments and requirements to be inserted. For audit purposes Procure Public will need to retain a copy of the form in order for the contract to be effective.

We offer two approaches to Call-Off. Either by using our combined ‘Joining Agreement & Contract’ or ‘Joining Agreement Only’ As found further down the page. You may choose either, which is most suited to your requirements.

To view these documents, please visit this page on a device with a wider screen.

Joining Agreement & Contract

Joining Agreement Only